Sign documents and request signatures
Sign PDFs yourself for free or send them for signature: choose the fields, Passkey-X places them, and the signed copy is saved in your vault with an audit trail. Outside signers need no account.
Steps
Open Sign › Sign Center and choose Send for signature or Sign it yourself, then pick a PDF and the vault to save it in. Only PDFs are signed: a photo, scan, text file or Word (.docx) document is converted to a PDF on your device first. On an item, attach the file and choose Send for signature; any other attachment shows Convert to PDF.
In the popup choose who signs: people who can open the vault (they sign in the app) and outside signers with name, email and an optional access code. Signing your own documents is free (10 a month on every plan); sending to others needs the Passkey-X Sign add-on, available on every plan: it covers your account, your family, or the whole organization with every vault and subsidiary.
Choose the fields each signer fills in (signature, initials, date, name, text, checkbox) and whether Passkey-X places them for you or you place them yourself. For outside signers you can also let them add their own fields on the signing page.
Check the fields full size: drag fields from the palette onto the page, drag to move (they snap to the signature lines, labels and other fields), pull the corner to resize, use Every page for initials. Shift + click several fields to align them or space them evenly. Fields marked ! need a check.
Send for signature (or Continue to sign when it's only you). Copy each outside signer's private link and send it yourself; it is shown only once. Until someone signs, you or anyone who can edit the vault can choose Edit fields to change them.
To sign, choose Sign: Next field takes you to each of your fields. Adopt your signature once by typing it, drawing it, or uploading a photo of it (the paper background is removed), then tap each field and choose Finish and sign. Outside signers do the same on their page and, when allowed, drag their own fields onto it first.
When everyone has signed, the document is sealed and gets a verify code, and the signed copy (the original with the signatures and a certificate page) is saved in the vault next to the original. That is recorded in the Seal Chain and the audit log. Anyone with the original file and the code can check it at passkey-x.com/verify.
Signed elsewhere (DocuSign, Adobe Sign, ink)? Choose Record a document signed elsewhere and add the expiry date and reminders. Included on every plan.
Good to know
- Signatures are ECDSA P-256 over the original document's SHA-256, made on the signer's own device. The fields and what each person filled in are recorded in the Seal Chain. Passkey-X never sees the document.
- The signed copy keeps the original bytes unchanged at the start of the file, so the original's fingerprint still checks out.
- Choose More options › One after another to make people sign in order.
- Admins see every document, its status and expiry in Admin console › Vaults & sharing › Signed documents, and can check the Seal Chain.