Organise your vaults
Your personal vault, then each company or family you belong to, with its company, department, team and project vaults. Add your own reference names and tags.
Steps
Choose the organisation, team, family or Personal at the top. The sidebar keeps its main vault (★) and your own work vault, plus the vault you have open.
Sub-vaults (company, department, team and project vaults) and, for admins, member vaults are records: open them from the sidebar or Manage vaults › Sub-vaults / Member vaults. Search by name, email, job title, tag or owner, filter by status (Active, User deactivated, Vault deactivated, Not joined yet) and click a vault you hold to open it.
Admins can deactivate a vault from the same list: it leaves everyone's apps until it's reactivated, nothing is deleted, and both are recorded in the audit log. The main vault always stays active.
Onboarding is not a vault: new hires follow Getting started, and admins see onboarding progress in Admin console › People › Joiners & leavers (the sidebar shows a link while some is open).
Open a vault, go to Sharing › Shared by me and use Vault settings to give it your own reference name (for example Client Aurora) and tags (for example finance, clients). Only you see them.
Choose how vaults are listed in Settings › Vault & lock › View vaults by: Name, Shared by, Reference name or Tag. Sharing › Shared by me › Your vaults has the same choice and a search.
To leave a vault shared by family or friends, choose Leave this vault. In a company vault, choose Ask to exit: an admin or your team lead approves it, and you keep access until then.
To leave the whole organisation, use Leave <organisation> on the same page. After approval your admin hands over your work vault and runs offboarding. Your personal vault stays yours.
Good to know
- Admins and vault managers set what a company vault is for in Vault settings or Admin console › Vaults & sharing › Company vaults: company (everyone), a department, a team or a project. On Business, everyone in it can get the vault automatically, after they finish onboarding.
- Admins see each person's work vault in Admin console › Vaults & sharing › Company vaults › Member vaults, searchable by name or email even with thousands of people.
- Every page has its own address (for example /?view=workspaces&tab=member-vaults), so Back works and, after the vault locks, unlocking opens the same page and vault again.
- Vaults that come with your department or team can't be exited: they end when you change department or team.